Appendix B
SCHOOL POLICIES
1. ADMISSION
Each student requesting entrance to Pablo Academy must submit completed and notarized Student and Parent Applications (which includes three letters of reference) and attend a family interview (Sponsorship and a year probation may be necessary.) High school students applying for admission to Pablo Academy for their eleventh or twelfth grade school year, not transferring from another school, must submit their high school portfolio to the Board of Directors for review at a date set forth by the Board of Directors.
Any former students seeking re-admittance must resubmit completed and notarized Student and Parent Applications. High school students seeking re-admittance to Pablo Academy for their eleventh or twelfth grade school year, not transferring from another school, must submit their high school portfolio to the Board of Directors for review at a date set forth by the Board of Directors.
All admissions are reviewed by the Board of Directors. Pablo Academy Private School will perform a criminal background check as part of the admission process.
Pablo Academy reserves the right to deny admission at will and without cause.
2. ATTENDANCE AT MEETINGS
All regular monthly and special teachers’ meetings must be attended by either a teacher or principal. Failure to attend one meeting, without prior notification to a Board member, will result in a telephone call by a Board member. The second absence, without prior notification to a Board member, will result in a letter of probation, and a third absence, without prior notification to a Board member, will mean automatic dismissal. There will be no refund of tuition or other fees.
Members are allowed two absences per school year, with notification to a Board member. Additional absence will begin the same process as for failure to attend meetings without prior notification.
3. STUDENT PROGRESS AND ATTENDANCE REPORTS
Student Progress and Attendance Reports must be submitted to the Board secretary no later than the 7th day of each month or the monthly school meeting, whichever date is latest. Failure to do so will result in the same action taken as in failure to attend teachers’ meetings without prior notification.
4. QUARTERLY GRADES
A copy of each student’s Report Card must be submitted each quarter to the Board secretary no later than the 7th day of the month or at the monthly school meeting, whichever date is latest, the month following the end of the grading period date. At the ends of the school year, first and second semester grades are averaged and entered by the teacher on each student’s cumulative folder at a location to be announced in late spring.
The High School Report Card MUST HAVE complete course names and course codes, or the Report Cards will be returned. Returned Report Cards must be resubmitted to the Board secretary within 7 days. An additional copy of the High School Report Card must be turned into Pablo Academy’s Guidance Counselor at the end of each semester.
Failure to submit Report Cards will result in the same action taken as in failure to attend teachers’ meetings without prior notification.
5. TESTING / EVALUATION FOR STUDENTS
Annual testing or teacher evaluation is required for all students in grades K-5 through 12. Any of the testing options pre-approved by the Pablo Board may be used.
6. EMAIL / PHONE TREE
The email and phone tree will be used only to communicate information pertaining to Pablo Academy. All potential email and phone tree messages must be directed to the Board for permission to circulate the message.
7. FIELD TRIPS AND FUNCTIONS
At all Pablo Academy field trips and functions, students must be well supervised and behaved. Each teacher or principal is expected to be in attendance and responsible for their own child(ren).
If, due to an unexpected emergency, a family is unable to attend a field trip they have committed to by signing up, they must notify the field trip coordinator as soon as possible. Failure to do so may result in being denied further participation in future field trips and/or functions.
Any committee head planning a function must present their proposed plans to the Board chairperson prior to a Board meeting to be approved and reviewed for the monthly calendar and agenda. If not, the activity will be delayed until the following month.
8. SPONSORS
A family must be a member of Pablo Academy a minimum of one year in order to act as a sponsor. A sponsor must be well acquainted with the potential member-family at least one year in order to act as their sponsor. A family may not sponsor more than two new families per school year. The sponsor must have weekly contact with the new family and must contact the appropriate Board member monthly to inform them of progress or problems.
9. WITHDRAWAL
Before withdrawing your child(ren) from Pablo Academy, a Withdraw Form must be submitted to the Board secretary. A Withdraw Form must be completed before the student’s records can be released.
10. REQUEST FOR STUDENT RECORDS
A Request for Student Records form must be completed and submitted to the Board secretary before a copy of the student’s records can be obtained. The specific records being requested must be indicated on the Request for Student Records form.
If only requesting a high school transcript, the Request for Student Records form must be turned into the Guidance Counselor. If the student’s transcript is not already in progress, a copy of all high school years Report Cards must accompany request. If the student’s transcript is already in progress, only a copy of current high school year Report Card must accompany request. The Report Cards must include complete course names, course codes, and grades before request can be processed.
Please allow 1-2 weeks for request to be completed.
11. REGISTRATION FEES AND TUITION
Registration fees and tuition are due by the date set forth by the Board of Directors each school year.
The registration fee will be waived should a family leave Pablo Academy and then return the following school year.
In the event a family withdraws from Pablo Academy before the first semester ends, at the Board’s discretion, part of the annual tuition may be refunded.
12. MEDIA ACTIVITY
All news media interviews of any type need first be approved by the Board of Directors, if the interview will in any way reflect on Pablo Academy.